Canteen and Cashless System

Our cashless system is up and running, why not consider using the internet to add money to your child’s account, it will save them having cash in the Academy.

This is a system that incorporates the latest technology and eliminates the need to carry cash throughout the day. There is no need to carry a card as the system will recognise the thumb of your child at the PayPoints and at the tills.

All students and staff have been informed of and given training on how to use the system. Any amount of money can be paid into your account, with the money spent on food and drink deducted on a daily basis. We have three methods of payment option available to you, online payments, coin and note payments to the pay-points located in the canteen, and by cheque all are explained below. There will be a daily ‘spend limit’ programmed into the system of £4.00, this can be increased or decreased for an individual student by making a written request to the Academy Finance Office.

Some Popular Questions and Answers

Q.   How can I credit the account?

A. This can be done in a number of ways:

By Cheque: this eliminates the need for  to carry any cash. Cheques should be made payable to AiP with bankers card details, Students name and form on the back. Place in the cheque box in the canteen.

By Cash: into the revaluation machines in the canteen. These take £5, £10 and £20 notes, £2, £1, 50p, 20p, 10p, 5p coins – no copper is accepted.

There is no minimum or maximum amount that has to be credited to the account before it can be used. However, the account must be in credit to purchase food.

By the Internet:  ParentPay, the online ParentPay system - please see website for full details by clicking here. A login and password will be provided in due course. This will allow you to make electronic payments into your child’s account. Please note ParentPay will eventually be used to pay for school trips, but this will not be available until September 2012.

Using PayPoint:  The Academy will issue you a PayPoint card on request, which will allow you to make payments in several shops in the local area.


Q. When can my child use the PayPoint machine?

A. Before the 1st bell in the morning, at morning break and at lunchtime - remember to credit your card in advance before purchasing food.


Q. How does my child check if they have credit on their account?

A. Students place their thumb on the PayPoint machine and this will tell them the balance on their account.


Q. My child is entitled to a free meal, how does it work?

A. The £2 allowance is credited to their account each lunch time to allow them to purchase their meal. If the allowance is not used it cannot be carried over to the next day.


Q. Can anyone else use my child’s account?

A. No – the template is allocated to each student and a photo image of each student that appears on the tills. At the tills the display is by template and photo only.


Q. What if my child’s photograph has not been taken?

A. New students will have their photograph taken within the first weeks of term


Q. Can I have any say in what my child eats?

A. The system has a blocking facility that will identify any items the child is not allowed either by choice or dietary needs. This needs to be confirmed in writing by the parent/guardian.


Q. Is your child entitled to a free school meal?

A. With the introduction of the cashless system the students on free school meals will remain anonymous and have the opportunity to develop independence. If you would now like to claim please contact the Academy and we will be pleased to give you information and answer any queries.

If you have any questions please contact Irene Warnock Director of Business & Finance on 01628 610803.